Volunteer at Hayhurst Elementary

There are many ways to get involved at Hayhurst School. Many activities are outlined below and the list keeps growing! Not all events happen every year – often it depends upon whether a coordinator is available. If you have an idea that you don’t see here, please feel free to bring it up at a PTA meeting or talk to one of our officers. You can contact the Volunteer Coordinator for more information. 

COVID-19

With COVID precautions in place, there are fewer in-school volunteer opportunities, but we do have needs around lunch time and recess. As of August 2021, all at-school volunteers are required to be vaccinated against COVID-19. Note that the volunteer opportunity descriptions below may not be up to date due to COVID-19. If you’re not sure about a role and would like more information, please contact the Volunteer Coordinator.

Background Check Required for All Volunteers

All volunteers are required to complete a Criminal History Background CheckPortland Public Schools pays the fee.  Apply online at: https://volunteer.pps.net/. The background check needs to be completed every three years and once it’s completed it is good for all Portland Public Schools. Vaccination against COVID-19 is also currently required to volunteer.

Volunteering at the school? Check in at the office & obtain a badge

 For the safety of everyone, volunteers need to check in at the office to obtain a badge before proceeding to classrooms.

Email the PTA President PPS Background Checks

There are so many ways to Volunteer at Hayhurst!

Whether you have an hour or an afternoon, you can find a way to help make our school great

Planned Efforts for 2021-2022

If you want to help with any effort below, email the Volunteer Coordinator to get plugged in.

Trunk or Treat: Fall festival with fun & games and Trick or Treating in the school parking lot. Help plan, organize and execute the evening. 

Sweetheart Dance: An evening of dancing with the ones you love. Volunteers are involved in planning and implementing this annual event.

Oregon Battle of the Books (OBOB): A statewide program for reading motivation and comprehension. The program is sponsored by the Oregon Association of School Libraries. Students in 3rd, 4th, or 5th grade form teams of 4-5 students. Adult volunteers are needed as coaches, timekeepers and scorekeepers. Contact the school librarian for more information.

Run for Hayhurst: This event generates needed funds for the PTA to support all that we do, from field trips to school supplies, teacher grants to food bags. Volunteers help organize the event and encourage students while they run.

Teacher/Staff Appreciation: Organize simple and fun activities for teacher/staff appreciation week.

Kindergarten Open House and Popsicles at the Park: Help set-up, greet, and direct prospective parents as they visit our school to learn more about our community.

Hullabaloo: Our end of the year celebration featuring parent and child games and activities on our playground. Volunteers are needed to run games and sell concessions.

Fifth Grade Promotion: Help coordinate the fifth grade promotion celebration for our promoting fifth graders.

Principal’s Dinner: Our favorite Back to School event. Assistance is needed with set up, serving and clean up.

Summer Socials: Meet up with fellow Hayhurst parents over the summer break to visit and let your kids play.

Scholastic/Other Book Fair: Favorite fall and spring event. Volunteers are needed to help coordinate, set up, or take down the event. On book fair days, help is needed working cash registers and greeting customers.

Student/Classroom Pictures: Volunteers help organize the students on school picture day.

PTA Clothing Closet: Volunteers report to the Portland PTA Clothing Center (Marshall High School campus 3901 SE 91 st.) on one of Hayhurst’s assigned mornings. Help is needed to distribute used clothing to area students.

Art Program Support: Volunteer weekly or as needed with classroom art projects created throughout the year.

Food Bags: Each week volunteers help fill bags with food for families in the Hayhurst community who are food insecure. Volunteers are also needed for picking up food and soliciting donations from local grocery stores.

Chess Club: Assist with organizing and operating the club meetings and tournaments.

Classroom Volunteer: Photocopy, laminate, collate material for class projects. Volunteer weekly or as needed. If you are interested, contact your child’s teacher or Room Representative.

Coffee Cart: Volunteers take turns each Friday to help make and sell coffee at the Lobby Coffee Cart.

Hayhurst Unity Garden and the Courtyard: This is an ecological garden space uniting school and community. Through seasonal meetings, monthly work parties and as needed collaborative sessions, we create and manage learning opportunities within our natural space. One day & on-going volunteer opportunities are available.

PTA Officers/Committee Chairs: The PTA is always looking for people interested in becoming part of the Executive Board for both the PTA and for the PTA committees.

Room Parent/Room Representative: A parent or group of parents fills this role to focus on support for the class teacher. The needs of each classroom are different and teachers’ styles vary. Duties may include helping to coordinate volunteers for the class, organizing class parties, managing classroom wish-lists for supplies, motivating class parents to help with all-school events and keeping parents up to date with information from the teacher.

Lunchroom Volunteers: There is always a significant need for lunchroom volunteers, especially for the younger grades at the start of the year. This is a great way to be a “fly on the wall” in your kid’s day. 

Playground Supervision: Volunteers help ensure student safety at recess time.

Sustainability: A sustainability program/green team with a mission to support our school community with education and resources for sustainable and healthy living. Volunteers are needed to sort and recycle after breakfast and lunch. Consider one shift for the year, one a month, every other week or be a champion and take one each week.

School Supplies: help ensure that teachers and students have the supplies they need all year long.

Website, Communication & Tech Admin: We’re always looking for capable community members to help with our more techy needs including: maintaining the PTA website, sending out announcements to our school email list, helping with online forms, file storage, and PTA emails.

 

Not Planned for 2021-2022

If you are interested in leading an effort from the list below, please email our Volunteer Coordinator.

Auction: Help plan organize and execute the annual Hayhurst auction. We have one time, ongoing, and event day volunteer opportunities throughout the school year to make the event successful. This event can ALWAYS use more volunteers.

Chinook Book Sale: Help coordinate the sale and distribution of Chinook Coupon Books.

Grandparents and Special Friends Day: Help set-up, greet, and direct grandparents as they visit the classrooms of their special student.

Teacher-Run Math Night: Help greet families and distribute prizes during our annual Night dedicated to Math.

Parent-Run STEM Night: Family STEM Night is a school wide event aimed to excite kids and families with hands-on activities in science, technology, engineering and math. Join a committee of parents and community members to help organize and run the event. Usually around Pi Day (3/14).

Library Help: Assist the librarian with shelving, book check-in, etc. (currently paused due to COVID-19)

Talent Show: A night to show our school’s talents. Volunteers are involved in planning and implementing this annual event.

Run for the Arts: This event generates needed funds for performances and residencies by local artists & musicians. Volunteers help organize the event and encourage students while they run.

Field Day: Volunteers assist with the running of events either during the morning or afternoon sessions.

Box Tops for Education: Collect, package and mail General Mills box-tops to receive funding for the school.

Lost and Found: Help keep the lost and found organized to make it easier to reunite our students with their lost stuff.

Popcorn Friday: Pop and sell popcorn immediately after school on several Friday’s throughout the year.

SMART Program: Volunteers spend one hour per week helping an assigned student with reading. Training is provided.

Superstar Reader Program: Help recognize students for on-going achievements. Record children’s reading totals, purchase and distribute prizes monthly.

 

Weekend Food Bags for Kids

We have a number of families in the Hayhurst community who are food insecure.

With thanks to Take Action, Fred Meyer, Hayhurst PTA, Odyssey PTA and Ainsworth PTA for their generous donations we are able to provide weekly bags of food to Hayhurst, Odyssey and Ainsworth families in need to help them through the weekend.