Volunteer at Hayhurst Elementary

There are many ways to get involved at Hayhurst School. Many activities are outlined below. Not all events happen every year – often it depends upon whether a coordinator is available. If you have an idea that you don’t see here, please feel free to bring it up at a PTA meeting or talk to one of our officers. You can contact the Volunteer Coordinator for more information. 

Background Check Required for All Volunteers

All volunteers are required to complete a Criminal History Background CheckPortland Public Schools pays the fee.  Apply online at: https://volunteer.pps.net/. The background check needs to be completed every three years and once it’s completed it is good for all Portland Public Schools. Vaccination against COVID-19 is also currently required to volunteer.

Lunch + Recess Volunteer Sign-Ups

One of the best ways to check out life at Hayhurst, support staff, and get to know our kids? Join us for lunch and recess.

Sign up for Kindergarten Lunch + Recess: https://tinyurl.com/k-lunchrecess

Sign up for First Grade Lunch + Recess: https://tinyurl.com/1st-lunchrecess

Sign up for Second Grade Lunch + Recess: https://tinyurl.com/2ndlunchrecess

Sign up for Third Grade Lunch + Recess: https://tinyurl.com/3rd-lunchrecess

Sign up for Fourth Grade Lunch + Recess: https://tinyurl.com/4thlunchrecesshttps

Sign up for Fifth Grade Lunch + Recess: https://tinyurl.com/5thlunchrecess

Volunteering at the school? Check in at the office & obtain a badge

 For the safety of everyone, volunteers need to check in at the office to obtain a badge before proceeding to classrooms.

Email the Volunteer CoordinatorPPS Background Checks

There are so many ways to Volunteer at Hayhurst!

Whether you have an hour or an afternoon, you can find a way to help make our school great

Planned Efforts for 2022-2023

If you want to help with any effort below, email the Volunteer Coordinator to get plugged in.

Trunk or Treat: Fall festival with fun & games and Trick or Treating in the school parking lot. Help plan, organize and execute the evening. 

Sweetheart Dance: An evening of dancing with the ones you love. Volunteers are involved in planning and implementing this annual event.

Oregon Battle of the Books (OBOB): A statewide program for reading motivation and comprehension. The program is sponsored by the Oregon Association of School Libraries. Students in 3rd, 4th, or 5th grade form teams of 4-5 students. Adult volunteers are needed as coaches, timekeepers and scorekeepers. 

Staff Appreciation: Help organize simple and fun activities for teacher/staff appreciation weeks and all year long.

Kindergarten Open House and Popsicles at the Park: Help set-up, greet, and direct prospective parents as they visit our school to learn more about our community.

Hullabaloo: Our end of the year celebration featuring parent and child games and activities on our playground. Volunteers are needed to run games and sell concessions.

Fifth Grade Promotion: Help coordinate the fifth grade promotion celebration for our promoting fifth graders.

Principal’s Dinner: Our favorite Back to School event. Assistance is needed with set up, serving and clean up.

Summer Socials: Meet up with fellow Hayhurst parents over the summer break to visit and let your kids play.

Book Fairs: Favorite fall and spring event. Volunteers are needed to help coordinate, set up, or take down the event. On book fair days, help is needed working cash registers and greeting customers.

Student/Classroom Pictures: Volunteers help organize the students on school picture day.

PTA Clothing Closet: Volunteers report to the Portland PTA Clothing Center (Marshall High School campus 3901 SE 91 St.) on one of Hayhurst’s assigned mornings. Help is needed to distribute used clothing to area students.

Art Program Support: Volunteer weekly or as needed with classroom art projects created throughout the year.

Library Help: Assist the librarian with shelving, book check-in, etc. 

Classroom Volunteer: Photocopy, laminate, collate material for class projects. Volunteer weekly or as needed. If you are interested, contact your child’s teacher or Room Representative.

Coffee Cart: Volunteers take turns each Friday to help make and sell coffee at the Lobby Coffee Cart.

Field Day: Volunteers assist with the running of events either during the morning or afternoon sessions.

Hayhurst Unity Garden and the Courtyard: This is an ecological garden space uniting school and community. Through seasonal meetings, monthly work parties and as needed collaborative sessions, we create and manage learning opportunities within our natural space. One day & on-going volunteer opportunities are available.

PTA Officers/Committee Chairs: The PTA is always looking for people interested in becoming part of the Executive Board for both the PTA and for the PTA committees.

Room Representative: A parent/guardian or two fill this role for each class to focus on support for the teacher. The needs of each classroom are different and teachers’ styles vary. Duties may include helping to coordinate volunteers for the class, organizing class parties, managing classroom wish-lists for supplies, motivating class parents to help with all-school events and keeping parents up to date with information from the teacher.

Lunch and Recess Volunteers: There is always a significant need for lunch and recess volunteers, especially for the younger grades. This is a great way to be a “fly on the wall” in your kid’s day. 

Sustainability: A sustainability program/green team with a mission to support our school community with education and resources for sustainable and healthy living. Volunteers are needed to sort and recycle after breakfast and lunch. Consider one shift for the year, one a month, every other week or be a champion and take one each week.

School Supplies: help ensure that teachers and students have the supplies they need all year long.

Superstar Reader Program: Help recognize students for on-going achievements. Record children’s reading totals, purchase and distribute prizes monthly.

Talent Show: A night to show our school’s talents. Volunteers are involved in planning and implementing this annual event.

Website, Communication & Tech Admin: We’re always looking for capable community members to help with our more techy needs including: maintaining the PTA website, sending out announcements to our school email list, helping with online forms, file storage, and PTA emails.

Not Planned for 2023-2024

If you are interested in leading an effort from the list below, please email our Volunteer Coordinator.

Chinook Book Sale: Help coordinate the sale and distribution of Chinook Coupon Books.

Grandparents and Special Friends Day: Help set-up, greet, and direct grandparents as they visit the classrooms of their special student.

Teacher-Run Math Night: Help greet families and distribute prizes during our annual Night dedicated to Math.

Parent-Run STEM Night: Family STEM Night is a school wide event aimed to excite kids and families with hands-on activities in science, technology, engineering and math. Join a committee of parents and community members to help organize and run the event. Usually around Pi Day (3/14).

Run for the Arts: This event generates needed funds for performances and residencies by local artists & musicians. Volunteers help organize the event and encourage students while they run.

Box Tops for Education: Collect, package and mail General Mills box-tops to receive funding for the school.

Lost and Found: Help keep the lost and found organized to make it easier to reunite our students with their lost stuff.

Popcorn Friday: Pop and sell popcorn immediately after school on several Friday’s throughout the year.

SMART Program: Volunteers spend one hour per week helping an assigned student with reading. Training is provided.