Volunteer at Hayhurst Elementary

There are many ways to get involved including evening events, take-home projects, classroom activities and field trips. Many activities are outlined below and the list keeps growing! Not all events happen every year – often it depends upon whether a coordinator is available. If you have an idea that you don’t see here, please feel free to bring it up at a PTA meeting or talk to one of our officers. You may also wish to contact the Volunteer Coordinator or sign up for a listed event on our VolunteerSpot page.


Background Check Required for All Volunteers

All volunteers are required to complete a Criminal History Background CheckPortland Public Schools pays the fee.  Apply online at: https://volunteer.pps.net/. The background check needs to be completed every three years and once it’s completed it is good for all Portland Public Schools.


Volunteering at the school? Check in at the office & obtain a badge

 For the safety of everyone, volunteers need to check in at the office to obtain a badge before proceeding to classrooms.

Email the Volunteer Coordinator PPS Background Checks
Click to Explore Volunteer Opportunities at Hayhurst
Volunteer Opportunities: Special Events
Back to School Dinner:
​Fun event for the whole family held in August. Assistance is needed with set up, serving and clean up.
​Trunk or Treat:
​Family fall festival held during the month of October. Help plan, organize and execute the evening.
Movie Night:
​Family friendly event, held in the school cafeteria.
Popcorn Friday:
​Pop and sell popcorn on several Friday’s throughout the year.
Giving Snowman:
​A holiday season program to support families in need within our school community. “Giving Snowman” tags appear in the school office; there are a variety of options for giving. Great opportunity for spreading holiday cheer!
Multi-Cultural Fair:
​An evening of enrichment. Volunteers are involved in planning and implementing this annual event.
Run for the Arts:
​This important activity generates needed funds for performances, workshops and residencies by local artists and musicians. Volunteers help organize the event and encourage students to participate.
Teacher/Staff Appreciation:
​Organize simple and fun activities for teacher/staff appreciation week.
​Field Day:
Volunteers assist with the running of events either during the morning or afternoon sessions.
Our end of the year celebration featuring parent and child games and activities on our playground.
Volunteer Opportunities: Educational Enhancements
Classroom Volunteer:
 ​Photocopy, laminate, collate material for class projects. Volunteer weekly or as needed. If you are interested, contact your child’s teacher or Room Representative.
Author in School:
​Locate a local author to speak to classes about their books.
​Superstar Reader Program:
​Help recognize students for on-goig achievements. Record children’s reading totals, purchase and distribute prizes monthly.
​Library Help:
​Assist the librarian with shelving, etc.
​Smart Program:
​Volunteers spend one hour per week helping an assigned student with reading. Training is provided.
​Oregon Battle of the Books:
 ​A statewide program for reading motivation and comprehension. The program is sponsored by the Oregon Association of School Libraries. Students in 3rd, 4th, or 5th grade form teams of 4-5 students . Adult volunteers are needed as coaches, timekeepers and scorekeepers. Contact the school librarian for more information.
Chess Club:
​Assist with organizing and operating the club meetings and tournaments.
​Assist in weekly art classes, prep and assist during class, occasionally mat art work and help clean up after the lesson. Coordinate with the Room Representative or art teacher (Debi Crawford).
Volunteer Opportunities: Fundraising
Boxtops for Education:
Collect, package and mail General Mills boxtops.
T-Shirt Sales:
Coordinate all aspects of the Hayhurst T-Shirt sale.
Chinook Book Sale:
Help coordinate the sale and distribution of Chinook Coupon Books.
Scholastic Book Fair:
Favorite fall and spring event. Volunteers are needed to help coordinate, set up, or take down the event. On book fair days help is needed working cash registers and greeting customers.
Help plan organize and execute the annual Hayhurst auction. Each member on the committee is tasked to do a certain portion of the work (e.g., permits, food, communication, data entry).
Restaurant Events:
Help schdule restaurant events, collect the details about the events, and share with the Hayhurst community. 
Volunteer Opportunities: Short-Term Commitments (Even Half an Hour Make a Difference)
School Pictures:
​Volunteers help organize the students on school picture day.
Vision Screening:
​Help organize the students and administer vision screening tests on a single day in the fall.
PTA Clothing Center:
Volunteers report to the Portland PTA Clothing Center on one of Hayhurst’s assigned mornings. Help is needed to distribute used clothing to area students.
​Food Bags:
​Each week volunteers help fill bags with food for families in the Hayhurst community who are food insecue. Volunteers are also needed for picking up food and soliciting donations from local grocery stores. Read more about our Food Bags program.
Volunteer Opportunities: Full-Year Commitments
PTA Officers/Committee Chairs:
 The PTA is always looking for people interested in becoming part of the Executive Board for both the PTA and for the PTA committees.
Room Parent/Room Rep.:
 ​A parent or group of parents fills this role to focus on support for the class teacher. The needs of each classroom are different and teachers’ styles vary. Duties may include helping to coordinate volunteers for the class, organizing class parties, managing classroom wish-lists for supplies, motivating class parents to help with all-school events and keeping parents up to date with information from the teacher.
​Hayhurst Unity Garden (HUG) and the Courtyard:
This is an ecological garden space uniting school and community. Through seasonal meetings, monthly work parties and as needed collaborative sessions, we create and manage learning opportunities within our natural space. All volunteers are welcome.
​Intramural Program:
Assist with the after school intramural program. At least one volunteer is needed for one hour every afternoon.
Playground Supervision:
Volunteers take one shift per week (or partner with another volunteer for every other week) during the lunch recess 11:30 – 12:20. During rain days, volunteers provide indoor supervision.
Without a Trace Team (WATT):
A sustainability program/green team. Our mission is to support our school community with education and resources for sustainable and healthy living. Volunteers are needed to sort and recycle during two daily shifts. 1) Breakfasst from 8:00-9:00 am and 2) lunch from 11:00-12:30 pm. Consider one shift for the year, one a month, every other week or be a champion and take one each week.
​Bike/Walk to School:
Events are scheduled throught the year to encourage students to walk and bike to school. Events are supported by the Safe Routes to School Program in partnership with the Bicycle Transportation Alliance, Oregon Safe Routes to School and Fire up Your Feet. Parent volunteers are encouraged to start Walking School Busses, Bike Trains or to cheer our avid walkers and bikers on event days. The committee welcomes new members.
Volunteer Opportunities: Flexible Commitment
Hayhurst PTA Website (this site):
Opportunities include: writing content for an area on the site, posting information to the website, design improvements. The website is built with WordPress. Can be done from the comfort of your home and at flexible hours. Can be short term or long term.
Hayhurst PTA’s Facebook Group:
Are you always in Facebook? Share about Hayhurst PTA to the Friends of Hayhurst Elementary Facebook Group. You can also create events for our all school events, respond to questions, and more. Can be done from the comfort of your home; somewhat flexible on time. 
Email Announcements:
Compile the Hayhurst weekly email and other announcements long term or short term as back up. Can be done from the comfort of your home; somewhat flexible on time. 
Got design skills? Help our various programs by designing fliers, logos, etc. you can also help make this prettier.
Opportunities include: writing PTA meeting summaries to share with the school (something less boting than the minutes), writing copy for the website, providing details about a program or event, writing Q&As. Can be done from the comfort of your home and at flexible hours. Can be short term or long term.
Other Flexible Opportunities:
Many of the opportunities described in previous sections can be adjusted to fit your schedule. Many can be short term ot long term based on your preferences. Not Sure? Ask.